Privacy Policy
Last updated 21/05/2026
This privacy policy for Victoria Molloy Yoga (“we,” “us,” or “our”) describes how and why we collect, store, use, and share (“process”) your personal information when you use our services, including when you:
Visit our website at www.victoriamolloyyoga.com or any website of ours that links to this privacy policy;
Engage with us in other ways, including booking classes, attending events, or subscribing to communications.
Reading this privacy policy will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our services. If you have any questions or concerns, contact us at hello@victoriamolloyyoga.com.
1. Personal Data We Collect
We may collect and process the following personal data:
Contact details: your name, email address, phone number, or other contact information when you:
Book a class (online or in-person)
Subscribe to our newsletter
Complete any registration forms
Health and safety information: health screening information provided through a Physical Activity Readiness Questionnaire (PAR-Q). This may include information about injuries, medical conditions, or other factors relevant to safe participation in yoga classes.
Emergency contact information: the name, email address, and phone number of a person to contact in case of an emergency during class.
Booking and attendance records: for class management, insurance, and business purposes.
Technical data: information collected via cookies and similar technologies when you visit our website (see Section 7).
2. How We Use Your Data
We use your personal data for the following purposes:
To manage class bookings and attendance
To assess suitability for participation and support student safety during classes
To process your registration
To send email newsletters if you have opted in (you can unsubscribe at any time)
To manage communications via messaging platforms when requested (e.g., WhatsApp)
To comply with legal, insurance, and tax obligations
To improve website functionality, security, and user experience through website analytics
3. Legal Basis for Processing
Under the GDPR, we rely on the following legal bases:
Contractual necessity: to manage bookings and attendance
Legal obligations: to comply with insurance and tax requirements
Legitimate interests: to improve our services and manage our business
Consent: for sending newsletters, collecting non-essential cookies (including analytics cookies), and for processing health information provided in the health screening form.
You may withdraw consent for health information processing at any time by contacting us, though this may affect your ability to participate in classes where health screening is required for safety.
4. How Long We Keep Your Data
We retain personal data for the following periods:
Booking, health screening and attendance records: 7 years after your last class (for insurance purposes)
Newsletter subscription data: until you unsubscribe
Cookies and website usage data: analytics data collected through Google Analytics is retained for 2 months before being automatically deleted in accordance with our retention settings.
5. Data Sharing and Transfers
We may share or process your data with third-party services to help manage our business, including:
Google Forms / Google Drive – for collecting and storing registration, health screening, and emergency contact information
Kit – for email newsletters
Google Meet – for online classes
Neeto – for class booking and website hosting
Google Analytics – for understanding website traffic and how visitors use our website in order to improve content and user experience
Stripe - for payment processing when booking a class
WhatsApp – for community communications (if you request to join)
These services may store or process data outside the European Economic Area (EEA). When this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or equivalent measures.
Third-party disclaimer: These services are governed by their own privacy policies. Please review their policies to understand how your data is processed by them.
We do not sell, rent, or trade your personal data to any third party.
6. Your Rights
Under data protection law, you have the right to:
Access the personal data we hold about you
Request correction of inaccurate or incomplete data
Request erasure of your personal data (subject to legal obligations)
Object to or restrict certain types of processing
Withdraw consent for email marketing or cookies at any time
To exercise these rights, contact hello@victoriamolloyyoga.com.
7. Cookies
Our website uses cookies and similar technologies to support website functionality and understand how visitors use the site.
We use:
Essential cookies – necessary for the operation, functionality, and security of the website.
Analytics cookies – used to help us understand how visitors interact with our website, including information such as pages visited, time spent on the site, device type, and general location data. This helps us improve website content and user experience.
We use Google Analytics for website analytics. Google Analytics may collect information such as:
Pages visited
Time spent on pages
Browser and device type
Approximate geographic location
Referring websites or traffic sources
Google Analytics does not identify you personally, and we have configured it to support privacy protections where possible.
Analytics cookies are only used with your consent. You can accept, reject, or change your cookie preferences at any time through our cookie settings.
You can also control cookies through your browser settings.
8. Security of Your Data
We implement reasonable measures to protect personal data against unauthorised access, loss, or misuse. Attendance data is stored securely on our booking platform and accessed only by authorised personnel who have agreed to keep information confidential. Health screening information is stored securely and accessed only for the purpose of supporting safe participation in classes.
9. Data Breaches
In the unlikely event of a data breach affecting your personal information, we will notify you and the relevant authorities in accordance with GDPR requirements.
10. Voluntarily Provided Information
We may receive personal information that you provide voluntarily, in-person, by email, or by any other method of communication. Any such information is processed only to respond to your query, manage your participation, or improve our services. We will not use or share this information for other purposes without your consent.
11. Website Forms and Marketing
Information submitted via forms on our website (e.g., class registration, newsletter subscription) is used only for the purposes stated on the form. You may opt out of marketing communications at any time by using the unsubscribe link in emails or contacting us directly.
12. Complaints
If you have concerns about how we handle your personal data, please contact hello@victoriamolloyyoga.com first.
If you remain dissatisfied, you have the right to lodge a complaint with the Data Protection Commission (DPC) in Ireland:
13. Updates to this Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on our website with the revised “Last updated” date.
14. Contact Information
For questions about this Privacy Policy or how your personal data is handled, contact:
Victoria Molloy
Email: hello@victoriamolloyyoga.com